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Cataloging

Call Number Labels

  1. Labels should be placed on the spine when at all possible approximately two fingers up from the bottom.
  2. Labels should not cover important data such as abstract numbers, range of alphabet in the volumes, etc. Labels should be placed below any printing on bound volumes.
  3. Labels that cannot fit on the spine are to be placed in th upper left hand corner of the cover.
  4. Labels for Special Collections books with jackets are placed only on the mylar enclosing the jacket, not on the book.
  5. Periodical call numbers containing both voluming and dates have a space between the volume and the date [unless there is no room for the space].
    • example:
      • PERIOD
      • HG
      • 3242
      • .H32
      • v.12
      • no.1-6
      • 1992
  6. FINE ARTS parts with scores: Permanent label on parts with same call number as score. [No part indication is given]

Labeling Hints

  1. Try to fit label on the spine as much as possible.
  2. Call number should be lined up on the top left of the label.
  3. If the label does not fit on the spine, place it on the top left of the book cover. (Does not need to be lined up with the barcode.)
  4. If the label is on the cover and the barcode is too high do not cover any of the barcode cut the bottom of the label if possible.
  5. On the spine, the label should be one label width high from the bottom of the spine (not higher/not lower).
  6. If label can totally fit on the spine do not overlap onto either cover.
  7. Try to place labels on as straight as possible.
  8. Place burn-on label covers so they are completely covering the label.
  9. Place foil-back label covers so there is an (approx.) equal amount on either side of the label on the front and back covers.
  10. Print a new label if the first label gets smudged.
  11. Make sure foil-back label covers do not stick out from the book either on the spine or the cover. Use a razor blade if needed to cut off excess.
  12. Make sure corners of labels are not folded underneath.
  13. Make sure burn-on labels are totally stuck on, especially in the creases of hard-cover books.

Setting Printers

Any time you switch printers or collections, you must check/set the following:
In Aleph, click the "label" button
In the label print menu popup box:
Click tab "label profile"
Verify the collection across the top bar
Verify/click the printer radio button to be used: A=foilback, B=burn on
Click (lower right) "Save this label group configuration"
Click "Close"

Switch printers: 
In Windows tray, click Start
Select Devices and Printers
Right click on displayed printer and scroll to: Set as Default Printer
Highlight then click printer to be used: A=Epson LQ590+ ESC/P2, B=Epson FX890
The printer icon should change to indicate the one you need to use.

Make sure the switch box is set to the right printer

In Aleph, click the "label" button
Print label

Call Number Labels: Capitalization & Abbreviation as Follows:

Note: When 2 lines are used together, they are indented for ease of reading the list; do NOT indent in call number

 

AANDAHL -- 2 labels, one on book and one on jacket
abstracts
ACCESS
  SERV
ADMN.OFF
ACQUIS
Atlas
 case
AUDIOVIS
bd.X -- Scandinavian, be consistent with existing holdings
Bd.X -- German
BIB.
cass.X -- for "vol." number with Video or Tape Cassettes
CAT.
CD
CD-ROM
chapt.
COLL.WRKS
cop.X
DEWEY
ed.
ENERGY
FINE ARTS
FOLIO -- change to OVERSIZE
GENEALOGY
GEOL.
GEOL.MAPS
GOVDOC
guide
ILL
index
Latest edition only
Latest edition only; Earlier eds.in nnn
Latest ed.on REF
Learner
manual
Map (location) / map[s] (enumeration)
Media
  kit
Micro-
  card
  fiche
  film
  print
MICROFORM
MIN
no.X
new ser.
op.
ORCH.PARTS
OVERSIZE
PATENTS
PERIOD.
plate[s]
pt.X
RARE BOOK[do not label item]
Records
reel
REF
sect.
ser.
SOFTWARE
Software
Slides
SOUND REC [or SOUNDREC]
SP.COL.
STATEDOC
suppl.
t.X
Tape
  cassette
teacher's
v.X
Video
  cassette - 2 labels, one on box and one on cassette near barcode
workbook

Months and Seasons

Note: Seasons shortened for labels only

Jan.
Feb.
Mar.
Apr.
May
June
July
Aug.
Sept.
Oct.
Nov.
Dec.
spr
smr
aut
wtr

No Longer Used

Chem.
Eng.
FOLIO
Phys.
SCIENCE

Labeling Patent Microfilm

Use reduced type font; attach label to the front of the box with paste or a computer label.

  • Example:
    • MICROFORM
    • T
    • 223
    • .A2
    • A4
    • Reel 100-007
    • Microfilm
      • Feb. 2, 1991

The reel number and date may be written in with pen or keyed on condensed computer label. These film are stored with the commercial label forward to read the patent numbers.

Script "L"

A note will be included with the book instructing that the "l" in the call number be replaced manually in pen with a script l on the label.

For more instructions see: Holdings