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UND Theses Cataloging


For overview of the process of receiving, fiching, binding, cataloging, see Theses Process (below)

Beginning 2011, separate records for online and print versions of theses became standard practice. From 2003-2010 most titles have separate records. Additionally, Geology theses including undergraduate projects, have separate records. Older theses can be one record for the print version, with an 856 41 for the online on the one record. That record then has both a  holding (UNDSC/THES4) with an item for the print and a holding for the online (UNDRS/WWDIG) with a portfolio.

Create one record with a convention of 533 with Microfiche copy. There are 2 constant data records. There are no new microfiche being created as of 2011 and in many cases back to 2004.


  • Create new record using Book format
  • Apply the Constant Data for "Theses print undd" using Both Field and Variable fields for print record and "Online dissertations" for an online record.
    • Type - a for Proquest, t for local
    • 099_9 $a T[year] $a Cutter [4-cutter Sanborn]
  • UT for Undergraduate papers (e.g. Honors with 502 (Honors) and no Theses series (formerly 810), GT for graduate papers prepared not following full theses requirements
  • 502 (Design project) and 500 Geological Engineering design project (may appear as: Geological engineering design proposal, Geological engineering design project, GeoE 485, Senior design project). Use 961 Alma local extension equivalent of former 810
  • 502 (Senior) and 500 Geological Engineering senior thesis (may appear as Senior thesis, thesis submitted ...bachelors...). Use 961 Alma local extension equivalent of former 810
  • Create authority record (ARN) - use fullest form of name in record
  • Generate authority record using OCLC Macro; cite UND directory as appropriate
  • Use constant data for bibliographic records and update to OCLC (F8).  
  • Add the main advisor name (usually the chairperson).
    • Use a 700 and check for a controlled authority name (NACO authority record exists).
    • Use subfield e and relator term degree supervisor
    • Export from OCLC to Alma

    • Alma:
      • Add former 810 as local extension 961. Ex: 961  $$a University of North Dakota. $$t Theses - Ph. D. (Geological Engineering)
      • Create a new HOLdings record and item for the print (UNDSC/THES4)
      • Create a new HOLdings record for the online version with portfolio (UNDRS/WWDIG) - no item.
      • If microfiche, apply the Constant Data for "Theses microfiche" using the Variable field option.Note: If microfiche: 533 used for UND theses on microfiche: $3 Microfiche copy. $a Microfiche. $b Grand Forks, N.D. : $c University of North Dakota, $d [date] $e microfiches : negative ; 11 x 15 cm. Insert the number (#) of microfiche in the 533




    • Place barcode on the outside of the book along the spine, upper left, below the label space


    • Call numbers are assigned when cataloged which is after the print copy is received from Proquest and if not embargoed.
  • Pencil call number on page after title page
    • SP.COL.
    • Stamp "ARCHIVAL COPY" inside front cover
    • Endstamp and strip


    Theses Process

    Processing of UND Master's Theses and PhD Dissertations

    Student writes the thesis or dissertation. The process is managed within Proquest Dissertation software between the student, the advisor, and the Graduate School.

    Upon completion a digital archival copy is delivered to our dark archive. Proquest sends an email listing bound copies of theses to be delivered to the library.

    Occasionally, the library will receive copies to be cataloged for Geology or Music.

    Master's Theses and PhD Dissertations

    The archival copy is labeled and sent to Special Collections. The online version is cataloged. A copy is available in Commons and from Proquest Dissertation abstracts. Both URLS (856) are included. If there is a print copy for Geology (GTHES) it is cataloged

    Independent, Honors, Graduate theses

    These are generally print copies, but may also be digitized in Commons.