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Cataloging

Title With Multiple SUDOC Call Numbers

    a) create separate HOLs for each unique SUDOC number for issues held by the library

    b) include holdings in tab2 Description and tab5 Enumeration/Chronology

Microfiche

If GPO sends us fiche, but MARCIVE's full record is paper 
    (FORM: is blank, there is no 533 tag, and 049 is UNDU [or other paper code])

1. if it is always fiche - change the profile

2. if it is a scattered issue out of many received in the item category 
        2-a)  Search OCLC for fiche bib record. If found, catalog and delete wrong records from Marcive. 
        2-b)  If no microfiche bib in OCLC, derive from print to create new bib. If no bib to derive from or format other than monograph, send to ABC. 
        2-c)  Non-preferred option is to edit existing bib in ODIN as follows: 
            007      hebmb---bcca 
            049      UND% 
            533      #3 Microfiche issue. #a Reproduction (microfiche). #b Washington, D.C. : #c Supt. of Docs., U.S. G.P.O., #e microfiches : negative ; 11 x 15 cm. 
        2-d)  Edit HOLding record.

3. if it is an occassional issue of a serial 
    3-a)  Follow steps 2-a and 2-b above. 
    3-b)  Non-preferred option is edit existing bib in ODIN as follows: 
        007      hebmb---bcca 
        049      UNDU #a UND% [or as appropriate] 
        533      #3 Microfiche issues. #a Reproduction (microfiche). #b Washington, D.C. : #c Supt. of Docs., U.S. G.P.O., #e microfiches : negative ; 11 x 15 cm. 
    3-c)  Edit Description to include *Fiche 
    3-d)  Edit HOLding records, one per Collection. 
  4. if a number of items come in varying formats, separate bibliographic records should be used to properly describe materials held. When this is done, Description does not need *fiche, etc.

Serials

1. Situations 
    1-a)  we may have already had a serial bib record and/or serial checkin record 
    1-b)  MARCIVE may send the record again if certain changes have been made, often to add URL 
    1-c)  MARCIVE may have sent serial bib record and several temp records and therefore also multiple barcodes 
    1-d)  MARCIVE may or may not send title changes

2.  Resolution 
    2-a)  When in doubt, use the serial bib record 
    2-b)  If the serial is currently received (within last couple years), create Subscription Record and Checkin Pattern for checkin. If totally unpredictable, create 1 Item with subscription and HOL links, then Duplicate items to add new issues. 
    2-c)  Unlink items from HOLdings records linked to temp records, move in tree to correct bib, link item to that bib's HOLding record 
    2-d)  Delete temporary records* 
    2-e)  If there appears to be a title change and any other question, send to ABC Cataloging for review 
 * Always verify the bib record is a MARCIVE record and not from OCLC  before RMR. OCLC records must be deleted in OCLC AND ODIN. A MARCIVE record will have the following characteristics: 
        040 has MvI 
        005 shows a date after Mar 12, 1996 
        049 has no other shelflist code 
        There are no barcodes for other locations 

Computer Files

1. Check for and update to correct format 
    1-a)  049: NDQE, NDQF, NDQE, NDQY (patents), UND*[CD-ROM], UNDG[CD/DVD-ROM], UNDG[Software] (floppy) 
    1-c)  remote/online: 
        A. If cataloged as computer file - Type: m 
            a-1)  add 006 as appropriate to describe other charateristics or accompanying material 
            a-2)  change 049 to UND7 
            a-3)  check for 256 or 516 file characteristics necessary to explain to users 
            a-4)  add 655 7 Genre term #2 as appropriate. If an LCSH heading is used as a genre, the 655 ind2 is 0 and no $2 
            a-5)  if there is a separate print record, add 776 0  #t Title #w (OCoLC)nnnnnn to make link 
            a-6)  856 with indicators 40 or 41 or 42 as appropriate, #z note #u URL 
            a-7)  add HOL and Item record: UNDMA WWW EBOOK or EJRNL, item statistic; call number on HOL is SUDOC (most recent) 
        B. If cataloged as another Type: 
            b-1)  add 006 for computer file 
            b-2)  add 007 
            b-3)  change 049 to UND7 
            b-3)  check for 256 or 516 file characteristics necessary to explain to users 
            b-4)  add 655 7 Genre term #2  as appropriate. If an LCSH heading is used as a genre, the 655 ind2 is 0 and no $2 
            b-5)  856 with indicators 40 or 41 or 42 as appropriate, #z note #u URL 
            b-6)  add HOL and Item record: UNDMA WWW EBOOK or EJRNL, item statistic; call number on HOL is SUDOC (most recent) 
        C. If electronic virtually replicates a print title, usually PDF of print, it may be added to the print record 
            c-1)  Add 530 Also available online. 
            c-2)  add 655 7 Genre term #2 as appropriate. If an LCSH heading is used as a genre, the 655 ind2 is 0 and no $2 
            c-3)  856 with indicators 40 or 41 or 42 as appropriate, #z note #u URL 
            c-5)  change 049 to include all appropriate shelflist codes, eg:  UNDP #a UND7 
            c-6)  add HOL and Item record: UNDMA WWW EBOOK or EJRNL, item statistic; call number on HOL is SUDOC (most recent)