a) create separate HOLs for each unique SUDOC number for issues held by the library
b) include holdings in General tab Enumeration/chronology and Description and Enum/Chron tab
If GPO sends us fiche, but MARCIVE's full record is paper
(FORM: is blank, there is no 533 tag, and 049 is UNDU [or other paper code])
1. if it is always fiche - change the profile
2. if it is a scattered issue out of many received in the item category
2-a) Search OCLC for fiche bib record. If found, catalog and delete wrong records from Marcive.
2-b) If no microfiche bib in OCLC, derive from print to create new bib. If no bib to derive from or format other than monograph, send to ABC.
2-c) Non-preferred option is to edit existing bib in ODIN as follows:
007 hebmb---bcca
049 UND%
533 #3 Microfiche issue. #a Reproduction (microfiche). #b Washington, D.C. : #c Supt. of Docs., U.S. G.P.O., #e microfiches : negative ; 11 x 15 cm.
2-d) Edit HOLding record.
3. if it is an occassional issue of a serial
3-a) Follow steps 2-a and 2-b above.
3-b) Non-preferred option is edit existing bib in ODIN as follows:
007 hebmb---bcca
049 UNDU #a UND% [or as appropriate]
533 #3 Microfiche issues. #a Reproduction (microfiche). #b Washington, D.C. : #c Supt. of Docs., U.S. G.P.O., #e microfiches : negative ; 11 x 15 cm.
3-c) Edit Description to include *Fiche
3-d) Edit HOLding records, one per Collection.
4. if a number of items come in varying formats, separate bibliographic records should be used to properly describe materials held. When this is done, Description does not need *fiche, etc.
1. Situations
1-a) we may have already had a serial bib record and/or serial checkin record
1-b) MARCIVE may send the record again if certain changes have been made, often to add URL
1-c) MARCIVE may have sent serial bib record and several temp records and therefore also multiple barcodes
1-d) MARCIVE may or may not send title changes
2. Resolution
2-a) When in doubt, use the serial bib record
2-b) If the serial is currently received (within last couple years), create Subscription Record and Checkin Pattern for checkin. If totally unpredictable, create 1 Item with subscription and HOL links, then Duplicate items to add new issues.
2-c) Unlink items from HOLdings records linked to temp records, move in tree to correct bib, link item to that bib's HOLding record
2-d) Delete temporary records*
2-e) If there appears to be a title change and any other question, send to ABC Cataloging for review
* Always verify the bib record is a MARCIVE record and not from OCLC before RMR. OCLC records must be deleted in OCLC AND ODIN. A MARCIVE record will have the following characteristics:
040 has MvI
005 shows a date after Mar 12, 1996
049 has no other shelflist code
There are no barcodes for other locations
1. Check for and update to correct format
1-a) 049: NDQE, NDQF, NDQE, NDQY (patents), UND*[CD-ROM], UNDG[CD/DVD-ROM], UNDG[Software] (floppy)
1-c) remote/online:
A. If cataloged as computer file - Type: m
a-1) add 006 as appropriate to describe other charateristics or accompanying material
a-2) change 049 to UND7
a-3) check for 256 or 516 file characteristics necessary to explain to users
a-4) add 655 7 Genre term #2 as appropriate. If an LCSH heading is used as a genre, the 655 ind2 is 0 and no $2
a-5) if there is a separate print record, add 776 0 #t Title #w (OCoLC)nnnnnn to make link
a-6) 856 with indicators 40 or 41 or 42 as appropriate, #z note #u URL
a-7) add HOL and Item record: UNDMA WWW EBOOK or EJRNL, item statistic; call number on HOL is SUDOC (most recent)
B. If cataloged as another Type:
b-1) add 006 for computer file
b-2) add 007
b-3) change 049 to UND7
b-3) check for 256 or 516 file characteristics necessary to explain to users
b-4) add 655 7 Genre term #2 as appropriate. If an LCSH heading is used as a genre, the 655 ind2 is 0 and no $2
b-5) 856 with indicators 40 or 41 or 42 as appropriate, #z note #u URL
b-6) add HOL and Item record: UNDMA WWW EBOOK or EJRNL, item statistic; call number on HOL is SUDOC (most recent)
C. If electronic virtually replicates a print title, usually PDF of print, it may be added to the print record
c-1) Add 530 Also available online.
c-2) add 655 7 Genre term #2 as appropriate. If an LCSH heading is used as a genre, the 655 ind2 is 0 and no $2
c-3) 856 with indicators 40 or 41 or 42 as appropriate, #z note #u URL
c-5) change 049 to include all appropriate shelflist codes, eg: UNDP #a UND7
c-6) add HOL and Item record: UNDMA WWW EBOOK or EJRNL, item statistic; call number on HOL is SUDOC (most recent)