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Cataloging

Cataloging

 

Materials new to CFL:

Catalog on OCLC as UNDW and produce enough extra cards to match the number of volumes being processed.

Pencil call number inside book: SP.COL. RARE BOOK

Materials held by CFL:

Change bibliographic record in online system to UNDW

Correct call number inside book in pencil: SP.COL. RARE BOOK

Type on acid-free card: author, title, call number and OCLC number

Barcoding

Use double barcodes

 

Materials new to CFL:

Attach one barcode to shelflist card and place in book

Leave one barcode on backing for SP.COL. staff to use on storage boxes

Create item record according to library policy

Materials held by CFL:

Attach one barcode to typed card and place in book

Leave one barcode on backing for SP.COL. staff to use on storage boxes

Modify item record according to library policy

Processing

 

Do NOT endstamp books

Do NOT strip books

Do NOT label or re-label

Hand carry materials to the Dept. of Special Collections

Also Consider

ALA Glossary of terms

"A book so old, scarce, or difficult to find that it seldom appears in the book markets. Among rare books may be included: incunabula, sixteenth- and seventeenth-century imprints, American imprints before 1820, first edition, limited editions, de luxe editions, specially illustrated editions, books in fine bindings, unique copies, books of interest for their associations."

Also consider:

North Dakota publications prioir to 1889
Publications in OCLC with 10 or fewer libraries with holdings AND few/none other editions
Publications published in any state before its statehood
Special publications unique in small number published, special binding, signed by author, numbered edition, etc.

If an item appears to a possible rare book, note relative information for the archivist, charge and send to RAREBK-REV