Provider-Neutral standard fields indicated in commonly used fields (not all) in the table below with eBooks and Web sites. See P-N guidelines Provider-Neutral e-resource guidelines
|LDR: 06 Type of Record:||a - language material and manuscripts. Code other formats as appropriate.
ETD: t - reproduction of manuscript language material
|LDR: 07 BLvl:||a - for monographs|
|008 Form:||Prefer o for online (remote) and q for cd... (direct). s - electronic "form" of item general; often found on older records.|
|006||Additional material characteristics. Use on records with Type other than "m". Code $a "m". Allows for search limiting by format. Optionally add another 006 with "t" for reproduction of manuscript language materials. In OCLC, select Edit, then Guided entry, then Insert 006. Only $a required|
|007||Physical description. Allows for search limiting by format.
P-N: Only $a and $b required
P-N: record each e-version ISBN in separate 020; record other ISBNs in 020 $z and copy physical format ISBN to 776 $z
CFL: Remove 020 $z fields. It can cause online to overlay print record.
|041||Language of text
CFL: Apply as appropriate. NOTE: Make notes in 546 about summaries, translations, etc.
|043||Optional except, n-us-nd or n-us-mn|
|050-090||Call number. Classification serves as a topic identifier. Classification assigned to an electronic resource will display within a browse list of call numbers. Where print and electronic titles are the same, the same call number will be used for both. Federal documents will be assigned SUDOC numbers when they can be readily identified. All other titles will be assigned LC classification. However, extraordinary effort should not be made to differentiate cutters since the call numbers are not used for shelving.
NDQ4 WWDIG UNDMA Local Digital/OGL
NDQ6 WWEBK UNDMA Online Books
UND7 WWFED UNDMA Online Federal Documents
NDQ7 WWSTD UNDMA Online State Documents
|1XX||Main Entry; 100-111 not common for journals.
ETD, CFL: Confirm all headings in NACO and create as needed.
|240||Uniform title. If a 1XX is present, may add (Online)|
|245||Title. Old records will have $h [electronic resource]. For RDA, use 336-7-8. Subfields may include $a, $n, $p (or $f and $g for archival collections)
P-N: 245 $b Other title information - Not required. NOTE: Not an RDA core element; preferred to use for CFL
P-N: 245 $b Parallel title, initialism/acronym - Not required. NOTE: Record instead in 246, with indicators 31 and 30 respectively.
|246||Variant and parallel titles [no period]. Online presentation may have additional titles.
Example P-N: 246 1# $i Available from some providers with title: $a title
|256||Computer File characteristics - Do not use. Use 300 $b or 347|
|260||Place : Publisher, date. If the e-resource is an online reproduction of a physical format monograph, use original physical format information.|
|300||Physical description. Use $a 1 online resource. Do not record $c
P-N Example: 1 online resource (25 pages) : $b illustrations
P-N Example: 1 online resource (36 charts on 18 leaves)
P-N Example: 1 online resource (1 audio file (30 min.)) : $b (MP3)
|4XX||Series. Use print ISSN unless an e-ISSN is available. For a traced series, use 490 1# and 8XX.|
|538||System requirements: e.g. PC, sound card, etc. Mandatory for local access electronic resources. Use for remote when unusual equipment is needed.
P-N: 538 For direct access resources: NOTE: Only required: type of operating system, type of PC if necessary
P-N: 538 For remote access resources: NOTE: Only required if resources is accessed other than by World Wide Web. When using copy that includes outdated 538 information replace when new information is known, or delete.
ETD: Example: $b Ph. E. $c University of North Dakota $d 2011.
|516||Type of computer file or data note. Additional info to 256; ex: PDF, TIFF, etc.|
|506||Restrictions on access.
P-N: Do not use.
CFL: Example: Restricted to institutions with electronic subscription.
|530||Prefer $i in 776.|
|533||Do not use (only DLF)|
P-N: Do not use, but see P-N guidelines.
|540||Terms governing use and reproduction.
P-N: Do not use except for digitized archival collections
ETD: Online - Interlibrary loan is restricted to one printed copy loand at any one time. Print - Archival use only.
CFL: Record information about translations. NOTE: Main or multiple languages of the text are recorded in 041 $a subfields. Other language information about summaries, table of contents, etc. are recorded in 546.
|588||Souce of Description/Title note.
P-N Example: $a Description based on online resource; title from PDF title page (ACM, viewed May 26, 2011).
ETD: Description based on online resource; title from PDF title page (viewed May 17, 2012)
|6XX||Subjects appropriate to topic.|
|655 7||Genre. $2 -- If LCSH is used as genre: 655 _0 and no $2
CFL: 655 0 Electronic books.
ETD: 655 0 Electronic dissertations.
ETD: Advisor. Record with $4 ths. Check NACO. Do not create new.
|71X||Corporate bodies entries. Verify NACO|
|730/740||Added title entry fields.
CFL: Exception, create 730/740, and/or 710, and 773 for aggregated e-books
CFL Example: 730 0 EBSCO eBook collection.
773 0 $t EBSCO eBook collection $w (OCoLC)42809326
CFL Example:710 2 ebrary, Inc.
740 0 ebrary.
P-N: Record as usual. NOTE: Do not record 773.
CFL: Exception, use 773 for aggregated online sets and 773/774 for serials in archival collections.
|773||Host item entry
CFL Example: 773 0 $t Dictionary of literary biography (Online) $w (OCoLC)37423114
ETD: 773 0 Dissertations & theses (Online) $w (OCoLC)82382633
|776 0||Additional Physical Form entry.
P-N Example: 776 08 $i Print version: $a Duarte, Nancy. $t Slide:ology. $b 1st ed. $d Beijing ; Sebastopol, CA : O'Reilly Media, c2008 $z 9780596522346 $w (DLC) 2009284167 ?w (OCoLC)229024760
ETD Example: $i Print version: $a Malm, Roanne E. (Roanne Eugenia), 1962- $t Perceptions of five low-income parents on school readiness $w (OCoLC)123456789
ETD: 810 2 University of North Dakota. $t Theses - [degree] (program), e.g. Theses - Ph. E. (Educational Leadership)
CFL: $u http://.. May be preceded by: $3 Materials specified and/or $z Note:
P-N: Use only generally-accessible URI's (URL's)
ETD $z Available to library patrons: $u http://search.proquest.com/docview/-- [number from Proquest]