There are number of different situations regarding serials with supplements. Decisions need to be made if the item is to be cataloged (*), retained, bound, etc. These will be evaluated by the Head Cataloger and/or Bibliographers. Decisions and handling procedures will be recorded on serials checkin records in ODIN.
For some serials, supplements may be an occasional occurence and some may require analytics.
Secondary bibliographic unit. Discrete bibliographic unit that is supplementary or complementary to a basic bibliographic unit or to another secondary bibliographic unit. Note: Examples of secondary bibliographic units are a map in a pocket inside a book, a supplement to a newspaper, a separate index to a serial publication, a set of updates to a loose-leaf publication, an answer book accompanying a textbook, a serial update service to a single part of a multipart unit, or a pamphlet accompanying an audiodisc. A secondary bibliographic unit may itself be a single-part unit, multipart unit, or serial unit. Note that an equal bibliographic component of a set of differing units, such as a multimedia kit or a musical score and parts, is considered a basic bibliographic unit. Individual parts (for example, volumes) of serial and multipart units are considered parts, not secondary bibliographic units. See also basic bibliographic unit; bibliographic unit.
The "+" is used for "secondary bibliographic unit" for Tab2 Description.
Supplement. For the purpose of this standard, a publication closely connected in subject matter to the basic bibliographic unit, issued by the same publisher, secondary to but separate from the basic bibliographic unit. Supplements are frequently devoted to a special aspect of the subject matter of the basic bibliographic unit. Some supplements are issued serially, either regularly or irregularly, and others are issued as monographs. A supplement having its own item identifier (hence bibliographic description) is considered a basic bibliographic unit, and not treated as a supplement in this standard. A supplement included in the item identifier for a main work (basic bibliographic unit) is considered a secondary bibliographic unit, so long as it is not enumerated as part of the main work, in which case it is considered a part of the basic bibliographic unit.
These must exist:
Bibliographic record
An order record is not required for Summary holdings to work, but if a library is using Aleph Acquisitions, create an order.
Holdings record
Subscription record
Prediction pattern
Item(s)
Summary Holdings details:
Bibliographic record
it should be a serials or a record for another format with 006 for serial added
ANA LKR 773 must use same format of numbering to work. Consider value of LKR higher than Summary holdings; may need 866.
Order record
create order for serial or standing order with subscription coverage dates
Holding record
a holding record must exist for each Collection
each must contain 853/4/5 pair(s)
$9 must link to the correct Subscription record Sequence no.
each Location in the Holdings screen shows a Summary for each Collection
link subscription order to correct holdings record
Prediction pattern
simple vol. holdings may work with just 2 lines: 853 $8 1 and 85X $8 1
complex holdings require a full set of prediction fields
prediction patterns must exist for current and dead titles *(exception-see 7.g)
853/85X should be in the correct format, but the actual vol. and year doesn’t affect the Summary holdings display
Items
material type must be ISSUE for predicted issues
tab2 85X Type/linking number must be 3 then 1 or whatever corresponds to the appropriate 85X field in the HOL; if frequency changes so there is a 853/X pair with $8 2, then the 85x Type/linking number would be 3 then 2
the first item and currently predicted items must have the Type/linking number; at least, first and last item must have it for dead titles
Copy ID must match the Copy ID in the subscription record; if we own multiple copies of an issue in one Collection, they will all be the same copy number
Description follows NISO standards
ENUM/CHRON levels must exist and be consistently applied. Example: if some have $i and some don’t, it won’t work. Some Summary holdings to not be created; use 866.
Non-receipt affect creation of the Summary display; use JLS1WDN
866
If the material type is for something other than print, the predicted pieces are ISSUE but once checked in, the material type should be changed to the correct format; use 866
Summary holdings show the broad span; if you need to show large gaps, use 866
If numbering style changes, use 866 for former style. Example: 1993-1997; v.6(1998)-
If holdings don’t work or the title is dead, enter an 866 field in the Holding record.
If the 866 is being used to display a static span with current issues, enter with closing semi-colon for example: v. 1-20(1950-1970); [current predicted issues display next]
If the 866 is being used to display a continuing span with current issues, enter with closing text: -current issues: Example: v. 1(1950)-current issues: [current predicted issues displa
If the title is dead, then the 853/X fields can be removed and the 866 should describe the full run using NISO standards.