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Cataloging

Serials with Supplements

There are number of different situations regarding serials with supplements. Decisions need to be made if the item is to be cataloged (*), retained, bound, etc. These will be evaluated by the Head Cataloger and/or Bibliographers. Decisions and handling procedures will be recorded on serials checkin records in ODIN.

  1. Some supplements may be determined to be of little importance; others may be significant works. The decision may be made to either not catalog or discard or route. If the issue is numbered in the sequence of a journal's enumeration and it is retained, it will be bound/shelved with the journal according to its enumeration sequence.

     

  2. For some serials, supplements may be an occasional occurence and some may require analytics.

    1. If they are enumerated in the sequence of the serial, they will be handled as part of the serial and bound/shelved with the serial. Individual issues will have Aleph Description + suppl. (or appropriate term) and the suppl. will be the final enumeration on tab 5. When bound, the description will have + suppl. at the end e.g. v.2(1998) + suppl.
    2. If individual titles are to be cataloged, in addition to item #1, send to ABC for analytics . The individual titles will have LKR ANA fields added.
    3. If individual titles are not to be cataloged separately but retained, they will be bound/shelved with the serials. If enumeration does not match the serial, bind the supplement at the end of the volumes for the year the supplement was issued, but before a separately issued cumulative index for the volume or a number of volumes. Follow instructions in 1 above.
    4. If they are to be cataloged but are unnumbered, they will be cataloged separately in the stacks.
  3. Supplements may be regular and are another serial in themselves. Most commonly, they will be cataloged. (*) Cataloged - create a bibliographic record for the supplmental title(s) distinct from the bibliographic record for the main serial.

    NISO Definitions

    Secondary bibliographic unit. Discrete bibliographic unit that is supplementary or complementary to a basic bibliographic unit or to another secondary bibliographic unit. Note: Examples of secondary bibliographic units are a map in a pocket inside a book, a supplement to a newspaper, a separate index to a serial publication, a set of updates to a loose-leaf publication, an answer book accompanying a textbook, a serial update service to a single part of a multipart unit, or a pamphlet accompanying an audiodisc. A secondary bibliographic unit may itself be a single-part unit, multipart unit, or serial unit. Note that an equal bibliographic component of a set of differing units, such as a multimedia kit or a musical score and parts, is considered a basic bibliographic unit. Individual parts (for example, volumes) of serial and multipart units are considered parts, not secondary bibliographic units. See also basic bibliographic unit; bibliographic unit.

    The "+" is used for "secondary bibliographic unit" for Tab2 Description.

    Supplement. For the purpose of this standard, a publication closely connected in subject matter to the basic bibliographic unit, issued by the same publisher, secondary to but separate from the basic bibliographic unit. Supplements are frequently devoted to a special aspect of the subject matter of the basic bibliographic unit. Some supplements are issued serially, either regularly or irregularly, and others are issued as monographs. A supplement having its own item identifier (hence bibliographic description) is considered a basic bibliographic unit, and not treated as a supplement in this standard. A supplement included in the item identifier for a main work (basic bibliographic unit) is considered a secondary bibliographic unit, so long as it is not enumerated as part of the main work, in which case it is considered a part of the basic bibliographic unit.

    1. Supplements that are serial in nature issued in the enumeration of the main serial: A term designating the item to be a supplement is clearly stated.
      These are cataloged with their own bibliographic record with a call number matching the main series. Predictions are made and issues are checked in via the HOL on the supplemental bib record. The supplemental issues are linked via 760-787 tags to their bibliographic record. If the relation is analytical in nature, a LKR ANA field should be added to the supplemental bib.
    2. Supplements issued as serials with their own enumeration but also bearing the enumeration of the main serial: The supplemental nature of the item may be unclear. These may also be a series-within-a-series with the title and numbering of the subseries more prominent than the main series.
      These are cataloged with their own bibliographic record. Call numbers may be different depending on binding and/or shelving decisions. They are linked with 760-787 linking fields as appropriate. If the relation is analytical in nature, a LKR ANA field should be added to the supplemental bib.
    3. Supplements issues with their own enumeration only.
      These are cataloged and shelved according to the nature of the material. They are linked only with 760-787 linking fields as appropriate and Subscription List tab3 notes explain payment and receipt linkages.